From HR: Suspected or Confirmed Case Protocol for Employees

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SUSPECTED OR CONFIRMED COVID-19 EMPLOYEE PROTOCOL

The following guidance recommends actions for employees and supervisors to take if someone becomes ill and they suspect they might have COVID-19, or a Citadel employee is diagnosed with COVID-19. These actions are intended to protect the health and safety of campus occupants and are not medical guidance.

The steps below address (A) a “suspected” case where an employee becomes ill or was exposed and it is possible they have COVID-19 and (B) a confirmed case of COVID-19 among campus occupants.

(A) SUSPECTED CASE OF COVID-19:

1) If an employee is showing symptoms of COVID-19, was exposed to someone with COVID-19, or is awaiting the results of a COVID-19 test, they should:

  • Remain home or go home and self-isolate, minimizing interaction with others.
  • Seek care if needed via MUSC Virtual Care or other appropriate telehealth provider.
  • Contact their supervisor about current symptoms AND upon receipt of diagnostic results as soon as possible.
  • When a COVID-19 test is administered please e-mail hr@citadel.edu with notification of last day on campus and update on diagnosis.

2) The Supervisor should:

  • Contact HR to initiate contact tracing protocols within the potentially impacted area and inform them of the concern.
  • Contact Wally Nava at navao1@citadel.edu to coordinate notification to Budd Group. Arrange for cleaning of any impacted common spaces and areas. Budd Group personnel will be dispatched to clean the area.
  • Prolonged close contacts should be kept informed if a positive diagnosis occurs, but supervisors must maintain confidentiality of the impacted employee as required by the Americans with Disabilities Act.
  • Consider relocating individuals until the area has been cleaned or have employees work from home if able.
  • Inform occupants in the building as a precaution. Remind them to continue to practice social distancing, hand washing, and avoidance of sick individuals.
  • Notify respective department head/VP.
  • Evacuation of the building is not recommended at this time.

3) Potentially exposed (prolonged close contacts within 6 feet for more than 15 minutes) individuals should

  • Self-monitor for symptoms.
  • Leave the potentially impacted area.
  • Go home, self-isolate for 10 days, and practice social distancing if experiencing symptoms.
  • Call MUSC’s telehealth at MUSC Virtual Care or other appropriate telehealth provider and follow their recommendations.
  • If a COVID-19 test is administered, please e-mail hr@citadel.edu with notification of last day on campus and update on diagnosis.

4) Upon confirmation of a diagnosis, the Supervisor should follow step (B) below.

(B) CONFIRMED CASE OF COVID-19:

1) If an employee is diagnosed with COVID-19 and the individual has frequented the Citadel’s campus within the past 14 days, they should:

  • Remain home.
  • Follow recommendations of their physician.
  • Notify their immediate supervisor, informing them of their condition and campus locations they have frequented. · E-mail hr@citadel.edu with notification of last day on campus and receive an update on leave and other health benefits available.
  • HR will conduct contact tracing and employee will be asked to list names of close contacts over the last 14 days.
  • Employee must work with contact tracer per our protocol

2) Supervisors (or the individual, if the supervisor is unavailable) should immediately Contact Human Resources at hr@citadel.edu and inform them of a positive COVID-19 diagnosis, and provide the following information:

  • The individual’s name
  • Department/Unit
  • Preferred call back number
  • Building name and potential room numbers, contacts, and common areas frequented by the individual

3) HR will conduct contact tracing and will:

  • Work with the employee to determine who they had close contact with (defined as being within six feet of the employee while having symptoms for at least 15 minutes).
  • Contact all close contacts and ask that they immediately quarantine for 10 days or get tested as appropriate.
  • Contact individuals within the potentially impacted area and inform them of the concern, and recommend they call their primary care physician or telehealth for additional guidance. Supervisors must maintain confidentiality of the impacted employee’s identification as required by the Americans with Disabilities Act.
  • Update on leave and other health benefits available.
  • Inform others in the building as a precaution. · Contact Wally Nava at navao1@citadel.edu to coordinate notification to Budd Group.
  • Notify respective department head/VP and notify of need to communicate to campus.
  • Notify respective Vice President, Senior Vice President, General Counsel, and other appropriate College and Departmental administration.
  • Contact the Environmental Health and Safety Officer to contact the Department of Health and Environmental Control or other state or federal entities if needed.

4) Potentially exposed individuals should:

  • Leave the potentially impacted area.
  • Go home, self-isolate, practice social distancing, and call their primary care physician.
  • E-mail hr@citadel.edu to receive an update on leave and other health benefits available.

5) Facilities/Budd Group personnel will clean and disinfect the impacted building per CDC guidance using trained personnel and proper PPE.

In an area that does not house employees or students overnight:

  • It is recommended to close off areas used by the ill persons and wait as long as practical before beginning cleaning and disinfection to minimize the potential for exposure to respiratory droplets.
  • Open outside doors and windows to increase air circulation in the area. If possible, wait up to 24 hours before beginning cleaning and disinfection. Budd Group staff should clean and disinfect all areas (e.g., offices, bathrooms, and common areas) used by the ill persons, focusing especially on frequently touched surfaces.

In an area that houses students overnight:

  • Follow Interim Guidance for US Institutions of Higher Education on working with DHEC officials to isolate ill persons and provide temporary housing as needed.
  • It is recommended to close off areas used by the ill persons and wait as long as practical before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets.
  • Open outside doors and windows to increase air circulation in the area. If possible, wait up to 24 hours before beginning cleaning and disinfection.
  • In areas where ill persons are being housed in isolation, follow Interim Guidance for Environmental Cleaning and Disinfection for U.S. Households with Suspected or Confirmed Coronavirus Disease 2019. This includes focusing on cleaning and disinfecting common areas where staff/others providing services may come into contact with ill persons but reducing cleaning and disinfection of bedrooms/bathrooms used by ill persons to as needed.
  • In areas where ill persons have visited or used, continue routine cleaning and disinfection as noted in this guidance.

Note: due to difficulties in effectively sanitizing these areas, laboratories will not be disinfected but rather will be closed for 14 days. This is to protect facilities staff from exposure to hazardous chemicals, to protect sensitive equipment from exposure to chemical disinfectants and to avoid potential reactions between disinfectants and lab chemicals. Preliminary data indicate the virus will survive 3 to 9 days on hard surfaces.

6) Once sanitation is complete, Facilities will communicate the status with the Building Manager, Emergency Management, and department administration.

7) Facilities will communicate with occupants when that the area/building is safe to re-occupy.