From HR: Suspected or Confirmed Case Protocol for Employees

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SUSPECTED OR CONFIRMED COVID-19 EMPLOYEE PROTOCOL

The following guidance recommends actions for employees and supervisors to take if someone becomes ill and they suspect they might have COVID-19, or a Citadel employee is diagnosed with COVID-19. These actions are intended to protect the health and safety of campus occupants and are not medical guidance.

The steps below address (A) a “suspected” case where an employee becomes ill or was exposed and it is possible they have COVID-19 and (B) a confirmed case of COVID-19 among campus occupants.

(A) SUSPECTED CASE OF COVID-19:

1) If an employee is showing symptoms of COVID-19, was exposed to someone with COVID-19, or is awaiting the results of a COVID-19 test, they should:

  • Remain home or go home and self-isolate, minimizing interaction with others.
  • Seek care if needed via MUSC Virtual Care, Roper Virtual Care, or another appropriate telehealth provider.
  • Contact their supervisor about current symptoms AND upon receipt of diagnostic results as soon as possible.
  • When a COVID-19 test is administered please e-mail hr@citadel.edu with notification of last day on campus and update on the diagnosis.

2) The Supervisor should:

  • Contact HR to initiate contact tracing protocols with Roper St. Francis Hospital Registered Nurses. The Citadel provides this service free of charge to our employees. If needed, Roper nurses will notify potentially impacted employees and inform them of any additional actions.
  • Prolonged close contacts should be kept informed if a positive diagnosis occurs, but supervisors must maintain the confidentiality of the impacted employee as required by the Americans with Disabilities Act.
  • Consider relocating individuals until the area has been cleaned or have employees work from home if able.
  • Remind employees to continue to practice social distancing, hand washing, and avoidance of sick individuals.
  • Notify the respective department head/VP.

3) Potentially exposed (prolonged close contacts within 6 feet for more than 15 minutes) individuals should

  • Self-monitor for symptoms.
  • If the employee begins to experience symptoms, they should stay at home, self-isolate for 14 days, and practice social distancing.
  • Call MUSC Virtual Care, Roper Virtual Care, or other appropriate telehealth provider and follow their recommendations.
  • If a COVID-19 test is administered, please e-mail hr@citadel.edu with notification of the last day on campus and update on the diagnosis.

4) Upon confirmation of a diagnosis, the Supervisor should follow step (B) below.

(B) CONFIRMED CASE OF COVID-19:

1) If an employee is diagnosed with COVID-19 and the individual has frequented the Citadel’s campus within the past 14 days, they should:

  • Remain home.
  • Follow the recommendations of their physician.
  • Notify their immediate supervisor, informing them of their condition and campus locations they have frequented.
  • E-mail hr@citadel.edu with notification of last day on campus and receive an update on leave and other health benefits available.
  • HR will initiate contact tracing protocols with Roper St. Francis Hospital Registered Nurses. Employees will be asked to list names of close contacts.
  • Employees must work with contact tracers from Roper, DHEC, or The Citadel per our protocol.

2) Supervisors (or the individual, if the supervisor is unavailable) should immediately contact Human Resources at hr@citadel.edu and inform them of a positive COVID-19 diagnosis, and provide the following information:

  • The individual’s name
  • Department/Unit
  • Preferred call back number
  • Building name and potential room numbers, contacts, and common areas frequented by the individual

3) The Citadel will contact Roper St Francis nurses to conduct contact tracing and will:

  • Work with the employee to determine who they had close contact with (defined as being within six feet of the employee for at least 15 minutes).
  • Notify all close contacts and ask that they immediately quarantine for 14 days and/or get tested as appropriate.
  • Contact close proximity individuals within the potentially impacted area and inform them of the concern, and recommend they monitor for symptoms and remain at work unless they become symptomatic. Supervisors must maintain the confidentiality of the impacted employee’s identification as required by the Americans with Disabilities Act.
  • Update on leave and other health benefits available.
  • Contact Wally Nava at navao1@citadel.edu to coordinate notification to Budd Group. Facilities/Budd Group personnel will clean and disinfect the impacted building per CDC guidance using trained personnel and proper PPE.
  • Notify respective department head/VP and update campus-wide reporting document.
  • Contact the Environmental Health and Safety Officer to contact the Department of Health and Environmental Control or other state or federal entities if needed.
  • Coordinate with Roper to determine one’s eligibility to return to work.

4) Individuals deemed as close contacts should:

  • Leave the potentially impacted area.
  • Go home, self-isolate, practice social distancing and call their primary care physician.
  • Call MUSC Virtual Care, Roper Virtual Care, or other appropriate telehealth provider and follow their recommendations
  • E-mail hr@citadel.edu to receive an update on leave and other health benefits available.
  • Follow Roper’s guidance on their eligibility to return to work